Everything your camp needs. One platform.

Give families a smooth online registration experience. Collect camper information, emergency contacts, medical details, and custom fields — all in one place. Registration data flows directly into your camp operations.

• Online registration forms
• Custom fields and questions
• Emergency contact collection
• Medical information intake
• Session and program selection
• Confirmation emails

Parents get a dedicated portal to update information, upload medical documents, register for activities, manage canteen funds, and stay connected with camp — without calling the office.

• Update camper and family information
• Upload medical forms and documents
• Register for activities and classes
• View camp schedules and information
• Manage canteen account and balance
• Access cabin and schedule details

Send announcements, updates, and emergency alerts to parents and staff. Centralized communication tools keep everyone informed without juggling multiple apps or email lists.

• Parent announcements
• Staff communications
• Emergency broadcasting
• Message history
• Targeted messaging by group
• Communication logs

Streamline arrival day with a digital check-in process. Verify camper information, confirm medical forms, collect signatures, and get campers to their cabins quickly — reducing lines and stress for everyone.

• Digital check-in workflow
• Medical form verification
• Document and signature collection
• Real-time check-in status
• Staff check-in tools
• Arrival day reporting

Take attendance for activities, meals, and daily periods from any device. Staff mark campers present or absent in seconds, and directors get a real-time view of who's accounted for across the entire camp.

• Period-by-period attendance taking
• Activity and meal attendance
• Real-time attendance dashboard
• Absence alerts and follow-up
• Attendance history per camper
• Works on any staff device

Assign campers to cabins based on age, session, preferences, or custom criteria. View cabin rosters, make adjustments, and give staff instant access to their cabin lists.

• Drag-and-drop cabin assignment
• Age and session-based grouping
• Custom placement criteria
• Cabin roster management
• Staff cabin access
• Capacity tracking

Create and manage daily schedules, activity rotations, and special events. Keep staff and campers on the same page with a centralized scheduling system built for how camps actually operate.

• Daily schedule builder
• Activity rotation management
• Special event scheduling
• Staff schedule visibility
• Schedule publishing for parents
• Custom breakout groups

Offer online activity and class registration through the parent portal. Set capacity limits, manage waitlists, and give campers the activities they want — without the paper shuffle.

• Online activity registration
• Class and recreation signups
• Capacity limits and waitlists
• Parent portal integration
• Activity roster management
• Attendance tracking

Create and manage staff assignments across cabins, activity periods, and special duties. Staff see their assignments on their own device, and directors can adjust coverage on the fly without chasing anyone down.

• Cabin and activity staff assignments
• Duty and shift scheduling
• Staff view of their own assignments
• Real-time assignment updates
• Coverage gap visibility
• Assignment history and reporting

Any staff member can submit a maintenance request from their phone — broken equipment, facility issues, or safety hazards. Requests are routed to the right person, tracked through completion, and logged so nothing falls through the cracks.

• Staff-submitted maintenance requests
• Photo attachments for issues
• Priority and category tagging
• Assignment to maintenance staff
• Status tracking from open to resolved
• Maintenance history log

Give your health staff a dedicated workspace with access to every camper's medical information. Log health visits, track medications, and keep medical records organized and accessible.

• Camper medical information
• Medical log and visit tracking
• Medication management
• Nurse station workspace
• Medical document storage
• Health staff access controls

Any staff member can submit an incident report from their device — online or offline. CampReady uses AI to generate a clear, structured description of the event from the details entered. The director reviews and approves every report before it's finalized, keeping documentation accurate, consistent, and complete.

• Any staff member can submit incident reports
• Works online and offline — syncs automatically when reconnected
• AI generates a structured incident description from staff input
• Director review and approval required before reports are finalized
• Full incident log with timestamps and staff attribution
• Attach photos or supporting documentation

Manage emergency action plans, test your team's preparedness with AI-powered plan testing, and broadcast emergency alerts to parents instantly. CampReady helps you organize your safety processes so your team is ready when it matters most.

• Emergency Action Plan management
• AI-powered emergency plan testing
• Emergency broadcasting to parents
• Parent emergency communication
• Background-check record storage
• Sexual-abuse awareness documentation

Assign distinct roles to directors, administrators, health staff, counselors, and maintenance workers. Each role sees only what they need — protecting sensitive information while giving every staff member the tools to do their job.

• Director, admin, and staff role tiers
• Health staff role with medical record access
• Counselor role for cabin and activity views
• Maintenance role for work order management
• Role-based data visibility and permissions
• Easy role assignment and management

Collect registration fees, deposits, and other payments online through a secure Stripe integration. Track payment status, send receipts, and manage your camp's revenue in one place.

• Stripe payment integration
• Online registration payments
• Deposit and balance collection
• Payment status tracking
• Automated receipts
• Revenue reporting

Run a cashless canteen with parent-funded accounts. Parents add funds through the portal, campers spend at the canteen, and you track every transaction without handling cash.

• Parent-funded canteen accounts
• Cashless canteen transactions
• Spending limits and controls
• Transaction history
• Low-balance notifications
• End-of-session balance management

Sell merchandise, camp gear, and other items with a built-in point of sale system. Process transactions, track inventory, and manage your camp store without a separate system.

• Camp store transactions
• Merchandise and product management
• Inventory tracking
• Transaction history
• Staff POS access
• Sales reporting

Track facility rentals, equipment loans, and other rental agreements. Ideal for retreat centers and conference centers that rent spaces or gear to outside groups.

• Facility rental management
• Equipment and gear tracking
• Rental agreements
• Availability calendar
• Rental billing
• Rental history